Preparation for the Investigation Meeting - Drafting your letter

Before your investigation takes place there are always five things that your Employee should have:
  • They should know exactly what the offensive behaviour was,
  • They should know exactly what they are being accused of (the rules or code of conduct they may have broken),
  • They should have all of the evidence that relates to the accusation (including a time line of events),
  • They should have been told that they have a legal right to representation,
  • They should know exactly what the worst case penalty could be,
The best way to prove that you have done this is by giving your Employee an "Invitation to Disciplinary Investigation Letter" that sets out all of the above.

The invitation letter to the employee advises them of the specific allegation/s, provided them with copies of all the evidence you are relying on, advised them of their right to representation, advises them of the worst case possible outcome.

This document sets the foundation for your entire process and will be part of your 'audit trail' or evidence if you get challenged by your employee.

Invitation to Disciplinary Investigation Meeting(copy)


My name is Karl Perry.

I work with individuals, teams and organisations to help them achieve sustainable high performance.  I facilitate, coach and teach people to problem solve.

For more than 25 years I have been helping people to solve problems and improve their working relationships. I have always been fascinated by people and how we work.

I founded the Employment Relations Centre in 2000 to provide employment law, industrial relations and human resource advice and support.

I hope this page has been helpful.

Thank you for the opportunity to be of service.