As a Leader or Manager you will eventually need to deal with poor behaviour from one of your employees.
There are two very important things you need to take care of when you are dealing with bad behaviour.
Have you ever been on Jury duty or watched a court hearing on TV? I am going to assume you have. Now think about the people involved.
Before the court hearing or investigation takes place there are always four things that the Defendant has:
During the hearing both the Plaintiff and the Defendant get to present their side of the story. This is usually un-interrupted. The Jury sits and listens impartially and objectively to all of the information and then will adjourn to consider whether the Defendant is guilty or not.
If the Jury finds the Defendant guilty the Judge will then consider the appropriate penalty. Often the Judge will consider the opinions of both the Defendant's and Plaintiff"s representatives before making a final decision. The general rule is that the severity of the crime must be consistent with the severity of the punishment.
This is how our legal system tries to make sure that natural justice occurs. Everyone gets a fair opportunity to have their say. The assumption from the outset is that the Defendant is innocent until proven guilty.
Now, let's think about your employment situation:
At first glance, you would think that, as an Employer, it should be easy because you have three roles. You are the Plaintiff, the Judge, and the Jury.
The truth is that because you have three key roles you have three times the responsibility to get things right.
There is a bit more ...
Before your investigation takes place there are always four things that your Employee should have:
Once you start your hearing you will need to set the scene and make sure everyone knows why the hearing is taking place. This is usually best done by reading through the invitation letter.
You need to make sure that during your hearing your Employee gets to present their side of the story. This should be done un-interrupted. You may want to ask some 'open-ended' questions to keep them talking about the situation. If you find yourself asking questions that can only be answered by "Yes" or "No" then your questions are 'closed' and you could be putting words in your Employee's mouth. Judge's don't do this, nor should you.
Your main job during a hearing is to listen impartially and objectively to all of the information your Employee provides (just like a Jury). The best way to prove that you listened is to be able to rely on your disciplinary meeting notes.
Like a Jury it is always advisable to adjourn for a reasonable period of time (usually overnight) to consider all of the information. Once you have thought it through you will be in a position to decide whether the bad behaviour has occurred.
If you find that it has, you will be in a position to consider a penalty or outcome (back to being a Judge). The general rule is that the severity of the crime must be consistent with the severity of the punishment. It will be important to take into consideration all of the circumstances:
Like our legal system, you have to make sure that natural justice occurs. You have to make sure everyone gets a fair opportunity to have their say.
Your assumption from the outset should be that the Employee is innocent until you can say, on the balance of probability, that they are guilty.
Then you can take the appropriate action: